Email Writing Class 7 Format, Examples, Topics

Email Writing Class 7 Cbse

Email writing is an essential skill that students must learn in the 21st century. In today’s digital world, email is one of the primary means of communication, and knowing how to write a professional email is essential. This article will provide students with the necessary guidelines to write effective emails, including the format, topics, English Grammar, and examples.

Also Read: Email Writing Format For Class 12

Format Of An Email:

An email has three essential parts:

  1. Subject Line: The subject line should briefly describe the content of the email. It should be concise and informative, giving the recipient an idea of what the email is about. A subject line should not be more than 8-10 words.
  2. Salutation: The salutation is the greeting that is used at the beginning of the email. It is usually addressed to the recipient by name, such as “Dear Mr. Smith” or “Dear Jane.”
  3. Body: The body of the email is where you write the actual message. It should be concise, clear, and to the point. Avoid using jargon, abbreviations, or acronyms that the recipient may not understand. Keep the paragraphs short, and use bullet points or numbered lists if necessary.
  4. Closing: The closing is the part where you end your email. It is usually a polite phrase, such as “Thank you” or “Best regards,” followed by your name.


Subject Line: Invitation to School Science Fair

Salutation: Dear Parents/Guardians


I am writing to invite you and your children to our school’s annual Science Fair, which will be held on Saturday, May 5th, from 10 am to 2 pm.

This year, we have over 100 projects from our students, ranging from biology, chemistry, physics, and engineering. The Science Fair will also feature a keynote speech from a renowned scientist, hands-on experiments for kids, and a prize-giving ceremony.

We hope you and your children can join us for this exciting event. Admission is free, and there will be refreshments available.

Closing: Thank you for your attention, and we look forward to seeing you at the Science Fair.

Best regards,

[Your Name]

Example Format Of An Email

Recommended Reading: Email Writing For Class 7

Topics For Email Writing:

  1. Invitation: You can write an email to invite someone to an event, such as a birthday party, a wedding, or a conference.
  2. Thank You: You can write an email to express your gratitude, such as thanking someone for a gift, a service, or an opportunity.
  3. Apology: You can write an email to apologize for a mistake or inconvenience, such as missing a meeting or submitting work late.
  4. Informational: You can write an email to provide information, such as a schedule change, a new policy, or a product update.
  5. Request: You can write an email to ask for information, a favor, or assistance, such as requesting a recommendation letter or asking for an extension on an assignment.


Subject Line: Request for Extension on Math Assignment

Salutation: Dear Professor Johnson


I am writing to request an extension on my Math assignment, which is due on Friday, April 20th. Unfortunately, I have fallen behind due to unforeseen circumstances, and I would appreciate it if you could grant me an extra week to complete the assignment.

I understand that this may cause some inconvenience, and I am willing to accept a reduced grade penalty for the late submission. I have attached a copy of my current work for your review.

Thank you for your consideration, and please let me know if you require any further information.

Closing: Best regards,

[Your Name]


writing effective emails is an essential skill for students, as it is one of the primary means of communication in today’s digital world. A well-written email should have a clear and concise subject line, a polite salutation, a brief and informative message in the body, and a polite closing. Email writing can cover various topics, such as invitations, thank-you notes, apologies, information sharing, and requests. By following the guidelines provided in this article, students can learn to write professional and effective emails that can help them communicate with their peers, teachers, and other professionals in their future endeavors.